This article walks you through the integration between Right Person and Jobylon: how to set it up, how to send candidates to a background check automatically or manually, and how to read the results.
How to set it up
Make sure you have an active account with both Right Person and Jobylon.
Contact your point of contact at Jobylon and ask them to activate the Right Person integration. Jobylon coordinates the activation with Right Person, so you don't need to do anything technical.
Once it's active, set up automatic checks per job (see below), or send candidates manually.
How to send background checks automatically
You can set this up per job, with one background check bundle and one pipeline status. Candidates who reach that status are sent the check automatically.
Open the job and click the Integration icon.
Select a background check bundle in the dropdown and click Save.
Go to Pipeline Actions and click Create Action next to the status that should trigger the check.
4. Choose Partner Integrations as the action type.
5. Select Right Person and save.
The check is only sent the first time a candidate reaches the status. Moving the candidate out and back again won't send a new check.
How to send a background check manually
Use this when you want to decide candidate by candidate, or use a different bundle than the one set on the job. For example, a lighter check for all candidates and a more thorough one for finalists.
Open the candidate's application.
Click the three dots menu.
Select Send to Right Person.
The candidate's name, email and the position are sent along, so you don't have to enter them again.
How to view the results in Jobylon
On the candidate
Scroll down on the candidate's application to find the Right Person panel. From here you can follow the progress of the check. You can also follow it in Right Person's platform.
When the check is done, the panel shows:
The bundle name
The status:
CompletedorCompleted with remarksA Report button to download the report as a PDF
"Completed with remarks" does not mean you should reject the candidate. It means there are findings you should read and weigh against the position.
In the applicant list
You can also see the status directly in your applicant list. Click the cogwheel icon, select Customize list and add the Right Person columns. This gives you a quick overview of all ongoing background checks.
Good to know
The candidate needs to confirm. The check doesn't start until the candidate has logged in to Right Person and confirmed.
Right Person reviews every report. The report only appears in Jobylon once someone at Right Person has reviewed and released it.
You choose what to check. The integration sends the order, but it doesn't decide which checks are relevant for the position. For advice, contact Right Person.
Permissions
Two user permissions control what users can do with the integration:
Can see partners data: lets the user see the Right Person panel, statuses and reports.
Can send candidates to partners and manage job configs: lets the user send candidates to Right Person and set up bundles and automations on jobs.
Known limitations
One bundle per job for automatic checks
Each job can only have one bundle for automatic checks. Send candidates manually if you need a different bundle for some of them.
No re-trigger
Automatic checks only run the first time a candidate reaches the status.