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Composing messages to applicants
Composing messages to applicants

How to compose and schedule personal messages to one or multiple applicants.

Aref Abedi avatar
Written by Aref Abedi
Updated over a week ago

With Jobylon’s composer, anyone can create personalised messages with speed and ease. Schedule your messages at a later date and time and configure where applicants should be moved after sending the message.

Composing the message

When drafting your message, make sure to use the dynamic placeholders to easily insert elements such as the applicant’s name and the title of the job they applied to. This is especially handy when you are sending messages in bulk and want to keep the communication personal. Feel free to click on the Preview icon to view your message before sending it.

Scheduling messages

Instead of sending your message instantly, you can also choose to schedule it for a later day and time. Simply click the “Send Later” button and set when the email(s) should be sent.

Send & Move

When sending a message to applicants, you can define which status the applicant should be moved to after sending the message. For example when sending a Rejection e-mail, the applicant should be move to the stage Rejected. Or if you’re sending a “Welcome to Interview” e-mail, you might want the applicant to be moved directly to the “Interview” stage.

Using these trigger will save you a number of unnecessary clicks and make your work a bit easier!

The Sender

Per default and in order to keep the communication personal, the sender of the e-mail is always the user sending the actual message. However and if needed, you can change the sender to a noreply@e-mail instead. By doing so, applicants will not be able to reply to your sent messages.

E-mail Templates

If you are an Administrator of your Jobylon account, you can easily create pre-defined E-mail templates for other Hiring Managers to use.

Set up your e-mail templates directly from your company settings and already at a template level define a number of the previously named features. Using templates is a great way to not only save your colleagues a lot of time but you’re also making sure that your candidate communication is aligned with your employer brand and internal guidelines.

Here's a video where we go through message sending:

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