In Jobylon there are different permission levels which are customised based on the level of access your team and certain individuals need. This guide will help you pick the most suitable access role for your team.
Phase 1: Company-Level Roles
Every user invited to Jobylon must be assigned one of the four core roles. These define a user’s baseline authority across the entire organization.
Role | Description & Capabilities | Restrictions |
Account Owner | The highest level of authority. Has full access to all jobs, applications (including hidden ones), settings, and billing. | There can be only one Owner per company. |
Administrator | Full access to manage all jobs, applications, and settings. Can invite/remove users and permanently delete data. | Cannot delete or demote the Company Owner. |
Manager | Can create and edit jobs. They can be invited to hiring teams and use granted "Power" permissions. | Cannot access unassigned jobs or global billing/profile settings by default. |
Member | A basic recruitment role. Members can perform standard actions but must be invited to a specific hiring team to see data. | Cannot create jobs or access unassigned recruitments. |
Agency Recruiter | A specialized external role for sourcing. | Can only upload, see, and manage candidates from their own agency. |
Phase 2: Job & Application Access
When a Manager or Member is added to a specific recruitment or candidate, they are assigned a functional role.
Job-Level Roles (Hiring Teams)
Job Owner: Full control over the job post. They automatically have all applications assigned to them and appear in "By Job Owner" filters.
Collaborator: Full access to applicants within the recruitment. Unlike Viewers, they can directly contact and move candidates through the pipeline.
Viewer: A "read-only plus" role. They can view resumes, add internal ratings, and leave comments, but cannot contact candidates.
Application-Level Roles
Interviewer: The most restricted access. Interviewers view and feedback on one specific application assigned to them. They cannot see the rest of the job pipeline or other candidates.
Phase 3: Power Permissions (Granular Control)
Administrators and Owners can grant these specific permissions to Managers and Members to extend their capabilities:
Category | Capability |
Applications | • See if a candidate has multiple applications across jobs
• Anonymize applications (PII scrubbing)
• Permanently delete applications
• Hide and unhide applications from view
• Perform cross-company application and job searches |
Assessments | • See overall assessment scores
• See detailed results and breakdowns
• View full assessment reports
• Send out assessment requests |
Recruiting Tools | • Manage Message Templates
• Manage Job Templates
• Manage Candidate and Feedback Forms
• Manage the shared Question Library
• Manage the Recruiting Pipeline (Stages)
• Manage Pipeline Actions (Automations)
• Create Confidential Jobs (hidden from non-hiring team) |
Account Settings | • Manage Company Departments
• Manage Elements (Employment types, etc.)
• Manage Categories and organizational layers
• Manage Team Settings and users
• Manage Company Profile and branding
• Configure Job Widgets for embedding on websites |
Jobs & Approval | • Delete archived jobs permanently
• Edit jobs and update job status
• Manage feedback forms for individual jobs
• Manage approval flow configuration and users
• Edit answers in the approval flow questionnaire |
Offers & Signing | • Manage offer templates
• Full management of offers (Create, Approve, Send)
• Create new offers for candidates
• View all offers across the company
• Create contracts for digital signing |
Integrations | • Partner Integrations: See partner data and send candidates to external platforms
• Hiree: Send candidates to company HRM/onboarding system
• Promotions: Manage Job Promotion Contracts (VONQ) |
Forms & Fields | • Fill applicant fields within an application
• See private applicant field answers
• See private candidate form answers |
Feedback & Data | • Request and view feedback from hiring team members
• See education verification data
• See employee referrals submitted to the system
• See reference check results |
Recruitments | • Manage all company recruitments (Requisitions)
• Skip requisition selection when creating a new job |